BY-LAWS
OF THE
AMERICAN
PHILOLOGICAL ASSOCIATION
NAME
1. This corporation shall be known as
"The American Philological Association" (hereinafter
called the "Association").
OBJECT
2. The object for which the
Association is organized is the advancement and diffusion
of philological knowledge.
OFFICES
3. The registered office of the
Association shall be at The Brandywine Building - 17th
Floor, 1000 West Street, in the City of Wilmington,
County of New Castle, and State of Delaware 19801. The
agent in charge of said office, upon whom process against
the Association may be served, is the Corporation
Guarantee and Trust Company.
4. The Association may also maintain
offices at Philadelphia, in the County of Philadelphia,
Commonwealth of Pennsylvania, and at such other places as
the Board of Directors may appoint.
SEAL
5. The corporate seal of the
Association shall have inscribed thereon the name of the
Association, the year of its organization, the year of
its incorporation and the words "Corporate Seal,
Delaware."
MEETINGS
OF MEMBERS
6. The annual meeting of members shall
be held at the office of the Association in the City of
Wilmington, Delaware, on January 6 in each year at eight
o'clock A.M., unless the Board of Directors shall, not
less than sixty days prior thereto, appoint a different
place and time, and shall give not less than twenty days'
notice thereof to members.
7. Special meetings of the members may
be called by the President, or by direction of the Board
of Directors, upon written notice, stating the day, hour,
and place of the meeting and the general nature of the
business to be transacted, and mailed to each member at
least twenty days prior to such meeting.
8. Ten members present in person, or
represented by proxy, shall be requisite at every meeting
to constitute a quorum for the transaction of
business.
9. Each member in good standing shall
be entitled to one vote, either in person or by proxy, on
all questions or actions at all meetings of members, and
shall also be entitled to one vote by mail ballot in the
election of Directors of the Association.
10. Written notice of the annual
meeting shall be mailed to each member, at the address
appearing on
the books of the Association, at least
ten days prior to the meeting.
11. The proxies shall be filed with
the Executive Director before being voted.
ELECTION
12. The election of Officers,
Financial Trustees, and members of the Board of Directors
as well as such other Delegates, Representatives, and
members of Committees as may be required elsewhere in
these By-laws or
in other regulations shall be by mail ballot at the time
and in the manner prescribed by the Board of Directors.
The nominee who receives the majority of votes cast for
an office shall be declared elected. In the event that
the number of candidates for any office makes it possible
that no candidate receives a majority, the balloting for
that office is to be by the "alternative vote" system
first described by Thomas Hare, The Machinery
of Representation, 1859. All persons so elected shall serve
until their successors are elected and qualify.
OFFICERS
AND DIRECTORS
13. The Officers of the Association
shall be a President, a President-Elect, six Vice
Presidents (one each for Education, Outreach,
Professional Matters, Program, Publications, and
Research,), and an Executive Director, each of whom shall
also be a Director of the Association by virtue of such
office. In addition, there shall be two Financial
Trustees and six additional Directors. The term of the
President is one year; the President shall not be
immediately re-elected as President-Elect or Director.
The President-Elect shall be elected on nomination by the
Nominating Committee or by petition and shall succeed
thereafter to the President without further election. The
Vice Presidents shall be elected on nomination by the
Nominating Committee or by petition for terms of four
years. The Executive Director shall be appointed by the
Board of Directors upon the recommendation of a search
committee appointed by the President for a term
determined by the Board of Directors. The Financial
Trustees shall serve terms of six years such that one
Financial Trustee is nominated and elected every third
year; Financial Trustees may be re-elected upon
nomination. The six additional Directors shall each serve
terms of three years such that two new Directors are
elected each year; these six additional Directors shall
not be immediately re-elected. The foregoing Officers,
Financial Trustees, six additional Directors and the
Immediate Past President shall constitute the Board of
Directors. Except as may be provided otherwise by law,
any Director or the entire Board of Directors may be
removed, with or without cause, by a majority of the
members then entitled to vote in an election duly called
for that purpose.
When a serving Executive Director
expresses an interest in renewal of a contracted term of
office, the President shall supervise an evaluation of
his/her service with a view to renewal. The President
shall assemble a dossier consisting of the current
position description, the annual reports and performance
reviews of the incumbent, any statement the incumbent
chooses to submit at the time of review, and letters of
evaluation solicited in confidence from the Vice
Presidents of the Association (and, where such Vice
Presidents are too new in office to have worked closely
with the Executive Director, the immediate past Vice
Presidents of those divisions, at the President's
discretion). The President shall submit this dossier to
the Executive Committee for review and recommendation. In
the event of a positive recommendation from the Executive
Committee, the recommendation will be referred to the
full board for approval. (Only the Executive Committee
will see the full dossier.) In the event of a positive
decision by the full Board, the President will bring the
negotiations over contractual terms to a conclusion, with
the advice and approval of the Executive Committee.
EXECUTIVE
COMMITTEE
14. An Executive Committee may be
authorized annually by the Board of Directors to act in
place of and on behalf of the Board of Directors. The
Executive Committee is to be convened by the President to
deal only with matters requiring immediate attention and
disposition before action by the full Board of Directors
would be possible. It shall consist of the President,
President-Elect, Immediate Past President, Senior
Financial Trustee, Executive Director, and two members of
the Board of Directors, one of whom is a Vice President
and one of whom is an additional Director, to be chosen
each year by lot. The actions of the Executive Committee
shall be reported promptly to the Board of Directors and,
if appropriate, reviewed by them.
DIRECTORS
MEETINGS
15. Meetings of the Board of Directors
may be held at the call of the President, or at the
request of two members of the Board, on five days' notice
to each Director, either personally, by mail, or by wire,
or upon written waiver of notice of the time and place of
the meeting signed by all the Directors.
16. One-third of the membership of the
Board present in person shall be requisite to constitute
a quorum for the transaction of business at any meeting.
Any action required or permitted to be taken at any
meeting of the Board of Directors or any Committee
thereof may be taken without a meeting if all members of
the Board or of the Committee, as the case may be,
consent thereto in writing.
17. The general arrangements and the proceedings
of the annual meeting shall be directed by the Board of
Directors, and at such annual meeting the President shall
present an annual report of the progress of the
Association.
MEMBERSHIP
18. Any lover of philological studies
may become a member of the Association by the payment of
the proper fees. All membership dues are payable upon
receipt of a dues notice in advance of or at the
beginning of the membership year (January 1 through
December 31), in accordance with the schedule of dues
promulgated from time to time by the Board.
POWERS
OF THE DIRECTORS
19. The Board of Directors shall have
the management of the business of the Association. In
addition to the powers and authorities by these
By-Laws expressly
conferred upon it, the Board may exercise all such powers
of the Association and do all such lawful acts and things
as are not by statute or by these By-Laws directed or required to be exercised or
done by the members.
20. Without limitation of the
foregoing powers, the Board may also from time to time
appoint such Committees and delegate to them such powers
respectively as it deems proper; and the Board may also
appoint any person, persons, or corporation to accept and
hold in trust or manage or invest for the Association any
property belonging to the Association, or in which it is
interested, or for any other purpose, and to make,
execute, and deliver such instruments and perform all
such duties as may be necessary or proper in relation to
any such appointment.
THE
PRESIDENT
21. The President shall sign all
official papers and documents of the Association and
preside at all meetings of the Board of Directors and of
the members. In case of the President's absence,
resignation, or death, these duties shall be performed by
the President-Elect, or in case of the absence,
resignation, or death of the President-Elect, by one of
the Vice Presidents elected for that purpose by the
remaining Directors.
THE
EXECUTIVE DIRECTOR
22. In addition to such other duties
as the Board of Directors may prescribe, the Executive
Director shall keep a record of all proceedings of the
Board of Directors and of the members of the Association;
shall attest by his or her signature and the corporate
seal of the Association all official documents; and shall
serve as controller of the Association and in this
capacity shall give a surety bond when required by the
Board of Directors for the faithful discharge of his or
her duties, provided that upon request the Association
shall reimburse the Executive Director for the reasonable
expense of obtaining such a bond.
23. The Executive Director shall be
the custodian of and receive all monies and other
property of the Association. With the prior approval of
the Board of Directors, the Executive Director may
delegate some or all of these duties to a commercial firm
under contract with the Association.
VACANCIES
24. If the office of any Director, or
of the President, any Vice President, the Executive
Director, either Financial Trustee, or any elected
committee becomes vacant, by reason of death,
resignation, disqualification, or otherwise, the
remaining Directors, although less than a quorum, but by
a majority vote, may choose a successor or successors,
who shall hold office for the unexpired term.
RESIGNATION
25. Any Officer or other Director may
resign at any time, such resignation to be made in
writing, and to take effect from the time of its receipt
by the Association, unless some future time be fixed in
the resignation, and then from that date. The acceptance
of a resignation shall not be required to make it
effective.
INDEMNIFICATION
26. Any person made, or threatened to
be made, a party to any action or proceeding, whether
civil or criminal, by reason of the fact that that person
or his or her testator or intestate is or was a Director
or Officer of the Association, shall be indemnified by
the Association against the reasonable expenses incurred
in the defense of such action or proceedings or an appeal
thereof, including reasonable attorneys' fees, as well as
against any liability imposed upon that person in
connection therewith, and the Board of Directors may
advance such expenses, all to the extent permitted by
law. Any expenses or other amounts paid by way of such
indemnification shall be stated in the next annual report
of the Executive Director.
NOMINATING
COMMITTEE
27. There shall be a standing
Nominating Committee consisting of seven members, the
immediate Past President ex officio and six members serving terms of three
years each, two of whom shall retire every third year and
serve as co-chairs in their final year on the Committee.
Their successors shall be elected by the membership of
the Association upon nomination by the Nominating
Committee or by petition. The report of the Nominating
Committee shall be submitted by February 1 of each year
and published in the February Newsletter. The Nominating Committee shall nominate
each year not fewer than five candidates for three-year
terms of the Board of Directors. Other nominations of
additional candidates not proposed by the Nominating
Committee shall require the signature of twenty members
and must be reported to the Executive Director by April
15 of the current year. In the event that a Nominating
Committee, in the considered judgment of the Board of
Directors, has failed to perform any of its duties in
accordance with the By-Laws, the Board shall discharge such Committee
from further performance of that portion of its duties
and substitute for such Committee an ad hoc
Committee of its own choosing.
AMENDMENT
OF BY-LAWS
28. Upon at least sixty days' prior
notice, transmitted in writing to the Executive Director
by the person or persons intending to propose an
amendment or amendments, which notice shall contain the
text of the proposed amendment or amendments, the
members, by affirmative vote of a majority of those
present, may, at the annual meeting or at any special
meeting of the members, alter or amend these
By-Laws. The
Executive Director shall inform the members in writing of
any such notice to alter or amend as soon as possible
after its receipt. Any such amendment shall become
effective upon its adoption as provided above, except
that upon the written request of any twenty members,
delivered to the Executive Director at the annual or
special meeting before the vote on a proposed amendment
is taken, the amendment so adopted shall not become
effective until ratified through a mail ballot by a
majority of the members voting.
29. Notwithstanding the foregoing, the
Board of Directors, by the affirmative vote of the
majority thereof, may at any regular meeting, or, upon
notice, at any special meeting, alter or amend these
By-Laws except with respect to the election and
powers of the Directors. The Board shall also promulgate Regulations for the Association from time to time and
have authority to amend the same as it may deem
necessary.
REGULATIONS
AND INFORMATION
SECTIONS
1-4: AFFILIATED ORGANIZATIONS
1. International Federation of
Societies of Classical Studies (Federation Internationale
des Associations d'Études Classiques--FIEC). The Association is a charter member of
the Federation, founded on September 28-29, 1949, at
Paris. A delegate and an associate delegate are appointed
for a five-year term by the Directors on the nomination
of the President.
2. American Council of Learned
Societies. On December 31, 1919, the Association
declared its adherence to the Council, which represents
North America as a member of the Union Academique
Internationale. Constituent societies have one delegate
to the Council. The Association's delegate shall be
appointed to a four-year term by the Directors on the
nomination of the President. The delegate may attend the
meetings of the Association's Board of Directors, with
voice but without vote, but shall not be reimbursed for
the expenses of such attendance.
3. National Humanities
Alliance. The Association is a member of the
National Humanities Alliance, a federation of learned
societies and professional organizations in the
humanities which seeks to ensure adequate support for
humanistic study and research.
4. Caucus of North American
Classics Organizations. The Association is a member of the Caucus
of North American Classics Organizations which meets from
time to time to exchange information on important issues
and to coordinate action that might be demanded in the
defense of interests important to classicists, especially
in the public realm. The other members of the Caucus are
the American Classical League, the Archaeological
Institute of America, the Classical Association of
Canada, the Classical Association of New England, the
Classical Association of the Atlantic States, the
Classical Association of the Midwest and South, the
Classical Association of the Pacific Northwest, and the
Classical Associations of California (North and South).
SECTIONS
5-9: OTHER DELEGATES AND REPRESENTATIVES
5. American Classical League. One representative to the Council of the American Classical
League is appointed for a three-year term by the
President with the approval of the Board of Directors.
6. American Council on the Teaching
of Foreign Languages (ACTFL).
The Association's Delegate to the Assembly of the
American Council on the Teaching of Foreign Languages is
appointed by the Directors upon nomination of the
President annually from among members of the Association
resident in or near the location of that year's annual
meeting of ACTFL.
7. Thesaurus Linguae
Graecae. The purpose of the Thesaurus
Linguae Graecae (TLG)
is to create a comprehensive digital library of Greek
literature from antiquity to the present era. The
President, with the approval of the Directors, will
appoint two members to serve staggered three-year terms
as Representatives to the TLG's Advisory Board.
8. Thesaurus Linguae
Latinae. The representative of the
Association to the Thesaurus Linguae Latinae, Marstallplatz 8, München 22, Germany, is appointed for
a term of five years by the President with the approval
of the Directors (84.xxxiv). The Executive Director of
the Association is authorized to accept personal
contributions from members for the support of the
Thesaurus.
9. Ancient World Mapping Center.
The purpose of the Ancient World Mapping
Center is to continue,
improve, and expand the work of the Barrington Atlas
of the Greek and Roman World on a permanent basis. The
President, with the approval of the Directors, will
appoint two members not affiliated with the University of
North Carolina, Chapel Hill, to serve staggered
three-year terms as Representatives to the Management
Committee of the Ancient World Mapping Center.
SECTION
10: BOARD OF DIRECTORS
10. Board of Directors.
See By-Laws 12-16, above. Meetings are held
in connection with the annual meeting each year, and at
one or more times during the year as determined by vote
of the Board, or on special occasions as prescribed in
By-Law 15. Directors are entitled to
reimbursement for the cost of attending meetings at times
other than the annual meeting within the limitations of
the travel regulations (Section 61, below).
SECTIONS
11-15: COMMITTEES ON GOVERNANCE AND
ADMINISTRATION
11. Development Committee. The Development Committee shall consist of seven members
appointed by the President with the approval of the
Directors for staggered three-year terms. The junior
Financial Trustee and the Executive Director are ex
officio members of the Committee. The Chair of
the Committee will be appointed each year by the
President with the approval of the Directors. The
Committee will be responsible for assessing the
Association's needs for outside support, recommending
fund-raising goals for adoption by the Board of
Directors, helping to develop appeals for fund-raising
campaigns, and participating in the identification of
potential donors and, where appropriate, the solicitation
of contributions.
12. Finance Committee.
The Board of Directors shall designate the two Financial
Trustees and one other person, appointed to a three-year
term upon recommendation of the President and approval by
the Directors, to constitute with the Executive Director,
as Chair ex officio, the Finance Committee.
This Committee shall draw up an annual budget of the
Association, supervise its operation, and control the
investment of the funds of the Association. The consent
of two members of the Committee is required for actions
regarding securities. Members of the Finance Committee
are entitled to travel expenses and one meal for
attendance at not more than four regular meetings a year
and any special meetings deemed necessary by the
Executive Director.
13. The Nominating Committee. Established in 1903 (34.xix, 39.xii), it is governed in its
operation by By-Law 27. The following
Administrative Code for the Nominating Committee was
adopted by the Directors at their meeting of December 29,
1974, and revised on September 29, 1984, November 7,
1992, and December 30, 1997, as a Regulation of
the Association. It shall be maintained in current form
by the Executive Director, who shall, upon the occasion
of each amendment or set of amendments to the Code,
distribute an amended copy to the Directors and to the
members of the Nominating Committee. Directors upon their
election and members of the Nominating Committee upon
their appointment shall receive a copy of this Code in
its latest amended form, if it differs from that printed
in the most recent Directory of Members
distributed to all members of the Association.
a. The Nominating Committee shall consist of seven
members. A quorum of the Nominating Committee for the
transaction of business shall be four. Two members of the
Nominating Committee shall be elected each year for
three-year terms from four candidates chosen by the
Nominating Committee. In addition, the Immediate Past
President of the Association is an ex officio member of the Committee for one year. The
senior elected members become Co-chairs of the Committee
each year.
b. Members of the Nominating Committee are entitled to
lodging expenses for one night at the Annual Meeting. On
other occasions, the Committee shall carefully consider
the use of conference telephone calls to ensure that all
actions of the Committee are taken with full knowledge of
all its members. When circumstances demand it, the
members of the Nominating Committee, with the approval of
the President and the Executive Director, may hold a
meeting at a time other than that of the Annual Meeting
for which expenses will be paid by the Association.
c. The Committee shall each year nominate two members for
the office of the President-Elect. Prior membership on
the Board of Directors shall not be deemed to be a
requirement for such nomination.
d. The Committee shall each year nominate two members for
a Vice Presidency the term of which expires in that
year.
e. No elected Officer or elected Director or member of
the Nominating Committee can be nominated for the
Presidency, a Vice Presidency, the Board of Directors, or
the Nominating Committee until at least one year after
the expiration of his or her term of office.
f. The Committee shall consider the desirability of
diversity among its nominees, but neither this nor any
other consideration shall be deemed to outweigh the duty
of the Committee to find among the members of the
Association the number of nominees required by the
By-Laws, all of whom
are judged to be capable of performing the duties of
their offices.
g. A notice shall be published in the Newsletter annually inviting members of the Association to suggest to
the Chair of the Nominating Committee names for the
various posts to be filled, with supporting material.
h. If the Committee experiences unusual difficulty in the
fulfillment of its duties, the Chair shall at the
earliest practicable date consult with the President and
the Executive Director of the Association, making known
the nature of the difficulties encountered.
i. Under no circumstances shall the Nominating Committee
or any of its members inform a prospective candidate of
the identity of others who have accepted candidacy or who
are being considered for candidacy in the same election.
In like manner, the Directors shall keep confidential the
names of all nominees until the nominations have been
duly published to the membership of the Association at
large.
j. When the list of candidates for offices who have been
nominated by the Nominating Committee is published in the
February Newsletter, a notice shall be published with that
list reminding the membership that it is possible to
nominate candidates by petition in accordance with By-Law
27.
k. The Nominating Commitee will make every effort to fill
any vacancy on the slate of candidates before it is
published. Once the slate of nominees has been publicized
to the membership, a nominee's name may be withdrawn from
the ballot only under the most exigent circumstances. In
the event of such a withdrawal, the Nominating Committee
will normally not supply a substitute nominee.
14. Elections.
(For the procedures of the Nominating Committee, see
section 13 above.) Elections for all offices shall be
conducted by mail ballots distributed each year by the
Executive Director at least thirty days in advance of the
date by which they must be returned to the Executive
Director's Office. Each ballot is to be returned to the
Executive Director in a sealed envelope signed by the
member voting in the place designated. The ballots shall
be opened and counted by Tellers appointed for this
purpose each year by the President with the approval of
the Board of Directors; the Tellers need not be members
of the Association. The Executive Director shall
distribute (with the mail ballots) a biographical
description of each candidate furnished by the candidate.
Ballots shall state the term of office of each office,
including the office of President to which the
President-Elect succeeds. The Executive Director will
publish the election results in the Newsletter
without numerical tabulation. However, any member may
receive a copy of the numerical tabulation by submitting
a request in writing to the Executive Director.
15. Pearson Fellowship
Committee. The Pearson Fellowship Committee shall
consist of five members, appointed by the President, with
approval of the Board of Directors, for terms of three
years each. The Chair of the Committee is appointed
annually from its membership by the President. The
Committee oversees the annual selection process and award
of the Pearson Fellowship.
SECTIONS
16-21: EDUCATION DIVISION
16. The Education Division. The Education Division of the Association is responsible
for all of the Association's activities in the fields of
elementary, secondary, and post-secondary education. It
is headed by the Vice President for Education.
17. Committee on Education. The purpose of the Committee on Education is to provide a
central resource of information and activity responsive
to the educational concerns of teachers and scholars in
all fields and at all levels of classical studies. It is
responsible for all activities of the Education Division,
including the Joint Committee (with the ACL) on the
Classics in American Education, the Committee on Ancient
History, the Committee on Scholarships for Minority
Students, and other such functions as it shall undertake
with the approval of the Board of Directors. It is
composed of the Vice President for Education and the
Director of the Classics Advisory Service ex
officio, plus four members elected for
four-year terms, with one elected each year from two
candidates nominated by the Nominating Committee. In
choosing candidates for the Committee, the Nominating
Committee shall in alternate years ensure that both
candidates are members of smaller classics programs or
departments. The President-Elect and the Executive
Director shall be ex officio members of the Committee on Education with
voice but without vote. The
Vice President for Education serves as the Chair of the
Committee. The Archaeological Institute of America will
be invited to appoint an ex officio member of the Education Committee.
18. Committee on Ancient
History. The Committee on Ancient History shall
consist of five members appointed by the President with
the approval of the Board of Directors for staggered
three-year terms. The Chair is appointed by the President
with the approval of the Directors each year. The
Committee has as its primary function the promotion of
the study and learning of ancient history, not only at
advanced levels, but at the K-12 levels.
19. Committee on Awards for
Excellence in the Teaching of the Classics.
The Committee on Awards for Excellence in the Teaching of
the Classics consists of three members appointed for
three-year terms by the President with the approval of
the Directors. The senior member of the Committee serves
as Chair. One member shall be appointed each year from
among those who have won the award in any year. In
filling this position, the President is required to
ensure that there is always at least one member who is a
member of a smaller classics department or program. Three
awards shall be made annually, although the Committee may
at its discretion award fewer than three. The Committee
shall establish its procedures and criteria, annually
informing the Directors of its activity through reports
submitted to the Committee on Education. Each winner
shall receive a certificate of award and a cash prize to
be presented at the annual meeting immediately before the
presentation of the Goodwin Award of Merit.
20. Joint Committee on the Classics
in American Education.
The Joint Committee on the Classics in American Education
is a joint committee of the APA and the ACL. The APA
members shall serve for four-year terms and shall consist
of the four elected members of the Education Committee
plus the Vice President for Education, ex officio.
The Chair is appointed by the President with the approval
of the Directors each year. Each year a subcommittee of
the Joint Committee will select no more than two winners
of the APA's Award for Excellence in Precollegiate
Teaching. The Joint Committee shall establish procedures
and criteria for selecting the winners of these Awards,
annually informing the Directors of its activity through
reports submitted to the Committee on Education. Each
winner shall receive a certificate of award and a cash
prize to be presented at the annual meeting immediately
before the presentation of the Awards for Excellence in
the Teaching of the Classics.
21. Committee on Scholarships for
Minority Students. The Committee on Scholarships for
Minority Students shall consist of six members, appointed
by the President with approval of the Board of Directors,
for staggered three-year terms. The Chair is appointed by
the President with the approval of the Directors each
year. The committee oversees the annual selection process
and the awarding of scholarship assistance to
undergraduate minority students. Minority status will be
defined in accordance with Federal Guidelines.
SECTIONS
22-25: OUTREACH DIVISION
22. The Outreach Division. The Outreach Division is responsible for promoting a wider
public understanding and appreciation of Classics. Its
goal is to strengthen the APA's ability to communicate
with a broadly constituted audience. It is headed by the
Vice President for Outreach.
23. The Committee on Outreach consists of the Vice President for
Outreach, ex officio, who shall be its
Chair, and six members, appointed by the President, with
the approval of the Directors, for staggered three-year
terms. The appointed member of the Finance Committee, and
the Editors of any regular publication produced by the
Outreach Division shall be ex officio members of the Committee on Outreach with
vote. The President-Elect and the Executive Director
shall be ex officio members of the Committee on Outreach with
voice but without vote.
24. Committee on Ancient and Modern
Performance. The Committee on Ancient and Modern
Performance shall consist of seven members appointed by
the President with the approval of the Directors for
staggered three-year terms. The Chair is appointed by the
President with the approval of the Directors each year.
25. Committee on the Classical
Tradition. The Committee on the Classical Tradition
shall consist of six members appointed by the President
with the approval of the Directors for staggered
three-year terms. The Chair is appointed by the President
with the approval of the Directors each year.
SECTIONS
26-32: PROFESSIONAL MATTERS DIVISION
26. The Professional Matters
Division. The Professional Matters Division is
charged with overseeing the social, ethical, and
professional contexts of the discipline of Classics. Its
goal is the promotion of equity in all aspects of the
profession. It is headed by the Vice President for
Professional Matters.
27. The Committee on Professional
Matters is composed of ten members: the Vice
President for Professional Matters, ex officio,
Chair; the President-Elect, ex officio,
non-voting; the Executive Director, ex
officio, non-voting;
the Director of the Classics Advisory Service, ex
officio, non-voting; the Chair of the Committee on
the Status of Women and Minority Groups, ex
officio, non-voting; the Chair of the Committee on
Placement, ex officio,
non-voting; and four elected members, none of whom shall
concurrently be a member of the Board of Directors,
serving rotating three-year terms. The Committee on
Professional Matters oversees all activities of the
Division, including but not limited to
·
promulgation of ethical standards
·
collection and interpretation of data
·
proposal of remedies for professional inequities
·
support for programs under threat
·
development of policies and procedures for handling
professional grievances, subject to the approval of the
Directors
28. The Subcommittee on
Professional Ethics is composed of six members of the
Committee of Professional Matters: the four elected
members; the President-Elect, ex officio,
non-voting; the Vice President for Professional Matters,
ex officio, Chair,
votes only to break a tie. The Subcommittee on
Professional Ethics will consider grievances and
complaints pertinent to the APA Statement on
Professional Ethics with a view toward providing informal and
formal resolution of specific disputes within the
Association and outside it, according to the policies and
procedures described in section 29.
29. Grievance Policies and
Procedures:
1.
Requests for Advice and Informal Resolution:
Individuals or groups seeking advice on a particular
situation, inquiring whether a formal complaint would be
appropriate or requesting assistance in resolving a
dispute should write to the Vice President for
Professional Matters with specific details and
documentation. The Vice President will circulate this
material to the Committee, who may ask for further
documentation. After considering this material, the
Committee will decide whether it is able to offer advice
and its decision will be communicated in writing to the
correspondent(s), but to no other party, by the Vice
President. In the event that the Committee is asked and
is willing to take an informal role in resolving a
dispute by mediation or other means, a designated member
of the Committee will work directly with the individuals
concerned.
2. Formal
Complaints:
(a) Policies: The
decision whether or not to review a complaint rests
solely with the Committee. Factors that the Committee
takes into account in reaching this decision include:
whether and to what degree the complaint alleges
violations of specific sections of the Statement on
Professional Ethics; the
seriousness of the complaint; the significance of the
complaint to the profession as a whole; whether other,
more appropriate venues exist for resolving the complaint
(e.g.,
institutional grievance or appeals committees, AAUP,
litigation); and whether the Committee has the capacity
and resources to judge the complaint fairly. The
Committee is generally unable to conduct independent
investigations, make campus visits, or interview
witnesses. So, for example, complaints which require such
activity will not generally be reviewed by the Committee.
The Committee will normally restrict its overview to
written documentation submitted by the parties involved.
The Committee may refuse at its discretion to review
complaints when the complainant has made public details
of the complaint. It will also not review complaints when
litigation or review by another body is pending or
proceeding. Complaints relative to placement issues
should in the first instance be referred to the Placement
Service.
(b) Procedures: (i)
All complaints should be submitted in writing to the Vice
President for Professional Matters who will acknowledge
receipt in writing and forward it to the Committee. All
correspondence from the Committee will be by certified
mail, return receipt requested.
(ii) To the extent possible complaints should be tied to
the specific sections of the APA Statement on
Professional Ethics (which
is available on the Internet, at the back of the APA
Directory of Members, and
from the Office of the Executive Director).
(iii) The complainant must furnish full documentation at
the time the complaint is filed. Inquiries and
preliminary correspondence do not become part of the
final dossier unless the complainant explicitly includes
them at the time of filing. In preparing the
documentation, complainants should bear in mind that a
list of allegations does not constitute evidence. If
necessary, the Committee will ask for further
documentation, which should be supplied within 30 days.
The complainant agrees that if the Committee decides to
hear the case, the complaint and documentation will be
sent to the parties named in the complaint.
(iv) If the Committee decides not to review a complaint,
the Vice President for Professional Matters will
communicate that decision in writing to the complainant.
The Committee may offer informal advice or may offer to
assist in the informal resolution of the dispute.
(v) If the Committee decides to review the complaint, it
will send the complaint and documentation to the party or
parties named in the complaint, who will, in turn, have
60 days to respond with documentation. In extraordinary
circumstances, this timetable can be extended by the
Committee.
(vi) At all stages before final decision, the Committee
will not disclose any information it receives that is not
already public except as it deems necessary to reach a
final decision. This does not preclude the Committee from
consulting experts if necessary. The Committee expects
all parties involved to refrain from making public the
existence, substance, or details of the complaint. In the
event that a party violates this standard, the Committee
in its sole discretion can terminate proceedings.
(vii) Members of the Committee, including the Chair,
shall recuse themselves if a complaint presents a
potential conflict of interest. The Committee may fill
resultant vacancies by selecting previous members of the
Committee who are not currently on the Board of Directors
to serve on the Committee for the particular
complaint.
(viii) The Committee will discuss the complaint, either
in person, by telephone, or by correspondence, and a
decision will be reached by majority vote.
(c) Communication of Outcomes: The
Vice President for Professional Matters will communicate
the Committee's decisions in writing to all parties in
the dispute. When it deems it appropriate, the Committee
may recommend to the Board of Directors sanction or other
measures including communication of its findings to other
individuals or institutions or publication of its
findings in the APA Newsletter. If the Committee recommends such
sanctions, the Board at its discretion may seek responses
from the parties concerned before making its final
decision. Finally, if the Committee believes that larger
issues are raised by the complaint, it may convey a more
general advisory opinion to the Board of Directors or,
through the Newsletter, to the Association at large.
(d) Appeals: Appeals
from the Committee's decision may be made to the Board of
Directors, but only on procedural grounds (i.e.,
that the Committee did not follow the procedures listed
above). The Committee's decision whether or not to review
a complaint is not subject to appeal.
3. Allegations of Research
Misconduct involving NEH Grants Administered by the
APA
In conformity with the APA Statement
of Professional Ethics and the Federal Policy on Research
Misconduct, research misconduct is defined as
intentional, knowing, or reckless fabrication,
falsification, or plagiarism in proposing, performing, or
reviewing research, or in reporting research results.
When the Vice President for Professional Matters receives
an allegation of research misconduct against a person or
persons participating in a NEH-funded grant administered
by the APA, the formal complaint procedures will be
altered at stage 2 (b) (v). If the Subcommittee on
Professional Ethics determines that there is sufficient
evidence of research misconduct to warrant further
investigation, the Vice President will immediately notify
the National Endowment for the Humanities of the
allegation (including the Inspector General, the director
of the Office of Grant Management, and the director of
the relevant division or office). Because the APA does
not have the staff or financial resources to conduct an
extensive independent investigation, the Vice President
will send the Inspector General of the NEH the initial
allegations and supporting evidence plus a record of the
deliberations of the Subcommittee on Professional Ethics
and request that the NEH conduct its own investigation,
adjudicate the charges, and impose such administrative
actions as it deems warranted. The Vice President will
also send a copy of these materials to the person or
persons against whom the allegations were made, along
with notification that the investigation has been
referred to the NEH. The person or persons who submitted
the allegations will also be notified that the
investigation has been referred to the NEH. The
Subcommittee will cooperate with the NEH investigation to
the extent its resources permit. Except for the
notifications described above, the Subcommittee will
preserve strict confidentiality in this matter.
All individuals materially involved in
an NEH grant administered by the APA will be asked to
sign a waiver releasing the APA from any liability
resulting from compliance with the NEH Research
Misconduct Policies and Procedures.
30. Classics Advisory Service. The Classics Advisory Service (CAS) is an agency of the
Association. It is a service to help college and
university teachers maintain and strengthen their
programs in Classics (broadly understood to include Greek
and Latin languages and literatures, history,
archaeology, and all other aspects of classical
civilization). Among its activities are assistance with
external program reviews, and advice and support for
strengthening current programs and preserving threatened
programs. The Director of the Classics Advisory Service
is appointed for a three-year term by the President with
the approval of the Directors The Committee on
Professional Matters is the steering committee for the
Classics Advisory Service. The Director shall inform the
Directors annually of the activities of the Classics
Advisory Service through reports submitted to the
Committee on Professional Matters.
31. Joint Committee on
Placement. The Committee on Placement is a joint
committee with the Archaeological Institute of America.
It is charged with monitoring current hiring procedures
and suggesting modifications and improvements when
necessary. Five members of the Committee are appointed by
the President with the approval of the Board of Directors
to serve staggered three-year terms. The Chair of the
Committee on the Status of Women and Minority Groups is
an ex officio member with voice but without
vote. The Archaeological Institute of America appoints
two additional members of the Committee. When possible,
the Committee should contain at least one person who has
had recent experience as a candidate with the Joint
APA/AIA Placement Service. Rank, type of institution,
gender, minority status, and geography are to be
considered in order to make the Committee as
representative as possible. The Chair is appointed by the
President with the approval of the Directors each year. A
statement concerning the use of the Placement Service
(reproduced each year in the April issue of the
Newsletter) is
endorsed by the Directors.
32. Committee on the Status of
Women and of Minority Groups.
The Committee on the Status of Women and of Minority
Groups shall consist of nine members, three to be
appointed each year by the President with the approval of
the Directors, for terms of three years each. The Chair
of the Committee is appointed annually from its
membership by the President with the approval of the
Directors.
The Committee on the Status of Women
and of Minority Groups serves as an effective advocate
for the inclusion of women and minority groups in all
aspects of the Classics profession. The Committee
collects and interprets information concerning, but not
limited to, the following topics: 1. the experiences of
women and members of minority groups in the placement
process; 2. the status of women and members of minority
groups in college and university faculties and curricula;
and 3. the participation of women and members of minority
groups as referees, reviewers, and authors. The Committee
seeks, where appropriate, to provide constructive
remedies for the ills resulting from historical patterns
of discrimination. The results of the questionnaires will
be entered and maintained in a database, in order to make
possible statistical analysis of the data for each year
as well as to trace trends and developments in the
profession over time. The cumulative data of the
placement questionnaire will serve to establish long-term
patterns along with yearly fluctuations; it will be used,
for example, to correlate success in seeking employment
with demographic information, field of specialization,
hiring institution, length of job search, and time
elapsed since Ph.D.
SECTIONS
33-35: PROGRAM DIVISION
33. The Program Division. The Program Division is responsible for the Association's
Annual Meeting and the program presented there. It is
headed by the Vice President for Program.
34. The Program Committee consists of the Vice President for Program, ex
officio, who shall be its Chair, and four
members elected for three-year terms. The Executive
Director shall serve as an ex officio member of the Committee with voice but without vote. Members
will be nominated with a view toward having a broad range
of classical scholarship represented by the Committee's
membership. The Committee invites the submission of
papers for presentation orally or by title at the Annual
Meeting. They decide how many papers shall be presented
orally, and choose from among those submitted for that
purpose those which they deem most suitable; they also
decide which papers shall be read by title. Members
wishing to present papers orally or by title must furnish
the Executive Director on or before the date established
by the Program Committee, in consultation with the
Directors, six copies of an abstract of not less than 500
nor more than 800 words; they should state how much time
is desired for oral presentation, and what special
equipment, if any, is needed. No one person may submit
for oral presentation more than one paper. The Executive
Director shall forward to members of the Committee the
abstracts with the names of the authors deleted and every
effort shall be made to preserve the anonymity of the
authors. No speaker may be allocated more than thirty
minutes, but the Program Committee may allot less time
than is requested. The total time allotted the speakers
in a single session shall not exceed three hours,
including a sufficient period of time for the discussion
of each paper. The Program Committee may arrange special
sessions of invited speakers or similar activities,
provided that adequate opportunity is still given for the
presentation of other papers. The Program Committee may,
at its discretion, recognize special groups having their
own internal structure (e.g.
the American Society of Papyrologists) and grant them,
where possible, adequate facilities for conducting a
meeting and reading papers in conjunction with the Annual
Meeting.
35. Annual Meeting.
The Annual Meeting of the Association is held in
conjunction with the general meeting of the
Archaeological Institute of America under the direction
of a Management Committee of the two societies. The ex
officio representatives of the Directors on
the Management Committee are the President,
President-Elect, Vice President for Program, and the
Executive Director. The other members of the Committee
are four representatives of the Archaeological Institute
of America. Subject to concurrent periodic review of its
actions by the Executive Committee of the Archaeological
Institute of America and by the Association's Board of
Directors, the Joint Committee is empowered to establish
general policies for the conduct of the annual meetings
of the two societies, to select sites and headquarters
hotels for the meetings, to supervise all arrangements
for the meetings, and to oversee all financial business
connected with the annual meetings including the setting
of registration and other fees and the receipt and
disbursement of all monies generated directly by the
business of the annual meetings. Acceptable accounting
records shall be maintained by the Joint Committee and a
periodic audit be made of them. Each Association shall
appoint a Local Committee to assist with arrangements for
the Annual Meeting.
SECTIONS
36-48: PUBLICATIONS DIVISION
36. The Publications Division. The Publications Division takes in all publications of the
Association, and all persons and committees in charge of
them, with the exception of (1) The Educational Papers
published by the Committee on Education; (2) occasional
pamphlets like "Careers for Classicists"; (3) Annual
Meeting publications (the Program and
Abstracts); and (4) the publication of the Outreach
Division. This Division is under the general supervision
of the Vice President for Publications.
37. Committee on Publications. The Committee on Publications sets editorial policy for the
Association's publications program, allocates the money
budgeted for it, approves publishing contracts with
authors, sets the page limit of the Transactions,
and monitors costs of all publications. It is composed of
the Vice President for Publications, ex officio,
as Chair; the Editor of the Transactions,
ex officio; the Editor
of the Monographs Series, ex officio;
the Chair of the Editorial Board for Non-Print
Publications, ex officio; the Editor of the Textbooks Series, ex
officio; and four
members elected for four-year terms, one each year. In
addition, the President-Elect and the Executive Director
are ex officio
members with voice but without vote. The Committee on
Publications supervises and receives reports from the
Series Editors and the Editors of the Transactions
and the Newsletter. Whenever appropriate, the members of the
Committee will serve as reviewers of proposals and
manuscripts submitted for consideration by the
Association's Monographs and Textbooks series. It in turn
reports on the Association's publications program to the
Directors.
38. Editor of the Monographs
Series. The responsibilities of the Editor are
(1) to discover unpublished books and monographs written
by members of the Association which should be made
available to the scholarly community, whatever their
commercial prospects, (2) to recommend such manuscripts
to the Committee on Publications for publication through
the Association, and (3) in collaboration with Oxford
University Press to supervise the editing and publication
of those manuscripts which the Committee has approved.
The Editor is empowered to examine manuscripts and to
have them refereed, to recommend for or against
publication of those submitted, to designate editors for
those manuscripts scheduled for publication, and to
determine the format in which each is to be published.
The Editor of the Monographs Series is appointed for a
four-year term by the President on the recommendation of
the Publications Committee and with the approval of the
Board of Directors.
39. Editor of the Textbooks
Series. The responsibilities of this Editor are
(1) to monitor and report on the availability of Greek,
Latin, and classics textbooks for college and university
instruction, (2) to encourage the preparation or
reprinting of Greek, Latin, and classics textbooks which
are needed but not available for college and university
instruction, (3) in appropriate cases to recommend
manuscripts of textbooks written by members of the
Association to the Committee on Publications for
publication through the Association, and (4) in
collaboration with Oxford University Press to supervise
the editing and publication of those textbooks which the
Committee has approved. The Editor is empowered to
examine manuscripts and to have them refereed, to
recommend for or against publication of those submitted,
and to designate editors for those manuscripts scheduled
for publications. The Editor of the Textbooks Series is
appointed for a four-year term by the President on the
recommendation of the Publications Committee and with the
approval of the Board of Directors.
40. Editorial Board for Non-print
Publications. The responsibilities of this Board are
(1) to identify new or existing scholarly works which
merit publication in non-print editions and (2) to
recommend such works for publication to appropriate
publishers.
41. The Editorial Board for
Non-print Publications normally consists of a Chair and two
other members, each normally serving for a three-year
term, together with the Vice President for Publications,
and the Editor of the APA Web Site who serve as ex
officio members. Board members are nominated
by the Vice President for Publications in consultation
with members of the Committee on Publications, and are
appointed by the President and confirmed by the
Directors.
42. The Editor of
Transactions. The responsibilities
of the Editor are (1) to identify unpublished articles by
members of the Association or papers given by
participants in the Annual Meeting which deserve to be
made available to the scholarly community, (2) to edit
them, and (3) in collaboration with Johns Hopkins
University Press to see them through all phases of
preparation to final publication in Transactions. The Editor is empowered to examine
manuscripts submitted and to have them refereed, to
decide whether to reject or publish them after weighing
the recommendations of referees, to edit them, and to
schedule them for publication.
43. The Editor of
Transactions is appointed by the
Directors for a term of four years upon the
recommendation of a Search Committee; the four-year term
may be renewed for another two years by vote of the
Directors. For each volume of Transactions
the Editor receives an honorarium (at present $5,000),
one-half of which is paid upon the dispatch of final
proofs. The Editor is reimbursed for necessary editorial
expenses and for expenses incurred in attending the
Annual Meeting. In addition, subject to prior approval by
the Committee on Publications, the Editor may be
reimbursed for such secretarial and additional editorial
help, including an Assistant Editor, as may be required
from time to time.
44. The Search Committee. The Search Committee which nominates the Editor of
Transactions is chaired by the Vice
President for Publications and includes the President,
the Executive Director, and two additional members (one
of whom is taken from the Committee on Publications)
appointed by the President with the approval of the
Directors.
45. The Editor of the Web Site. The responsibilities of the Editor are
to maintain the integrity and coherence of the APA Web
Site and linked pages under APA control and to work with
APA officers and committees to provide timely information
in electronic form that is useful to members and others
interested in Classics. The Editor is empowered to
arrange, link, and add materials on the APA site, as well
as to remove materials no longer useful. The Ad
Hoc Committee on the Web Site and the
Newsletter will advise the Editor on matters of substantial policy, but
the Editor will have primary responsibility and authority
on a day-to-day basis.
46. The Editor of the Web Site is appointed by the Directors for a term
of three years upon the recommendation of a Search
Committee appointed by the President with the approval of
the Board of Directors. The three-year term may be
renewed for another three years by vote of the Directors.
The Editor is reimbursed for necessary editorial expenses
and for expenses incurred in attending the Annual
Meeting.
47. The Committee on the Web
Site and the Newsletter consists of the Vice
President for Publications as Chair, the Editor of the
Web Site, the Executive Director, and the other
Association Vice Presidents. It sets editorial policy for
the APA's web site and the Newsletter.
48. The
Newsletter is edited by the
Executive Director and published bi-monthly. The means,
format, and editorial policies are determined by the
Executive Director in consultation with the Committee on
the Web Site and the Newsletter,
and approved by the Directors. Specific editorial
decisions are made by the Executive Director in
consultation with the Vice President for Publications.
Editorial policies will be published annually in the
February issue of the Newsletter. Current editorial policies are:
1. The editor of the Newsletter has the right to edit all submissions to
conform to proper style and appearance.
2. The editor of the Newsletter will accept announcements by affiliated
organizations and Association members, under the
following conditions:
a. that the editor will accept submissions up to 250
words. Submissions exceeding this word limit may be
edited at the discretion of the editor.
b. that no affiliated group or member can expect to have
more than one submission published in a calendar year.
Additional submissions will be published, space
permitting, and at the discretion of the editor. No
submission from a member or affiliated group with
financial indebtedness to the APA will be printed unless
any debts to the Association are fully paid.
c. that the editor may defer publication of a submission
for reasons of space or layout.
d. that the editor may reject any submission which he/she
does not deem to be of interest to the members of the
Association, or which is more properly a paid
advertisement.
e. that the editor has final decision in the layout of
all submissions.
3. The editor of the Newsletter may return a submission if it is not in a
form suitable for publication.
SECTIONS
49-53: RESEARCH DIVISION
49. The Research Division. The Research Division has charge of all of the
Association's activities in fostering scholarly research
and the development of materials for research. It is
headed by the Vice President for Research.
50. Committee on Research. The Committee on Research is composed of the Vice President
for Research, ex officio, and four other
members appointed for staggered terms of four years by
the President with the approval of the Directors. The
President-Elect, the Executive Director, the Director of
the American Office of l'Année Philologique,
the Director of the Database of Classical Bibliography
project, the Director of the Thesaurus Linguae Graecae
project, and the Chair of the TLL Fellowship Committee
shall be ex officio members
of the Committee on Research with voice but without vote.
The Committee may have such subcommittees as are
necessary, the members of which shall be appointed by the
President with the approval of the Directors. The Vice
President for Research is the Chair of the Committee.
51. TLL Fellowship Committee. The TLL Fellowship Committee is composed of seven members,
the Association's Representative to the Thesaurus
Linguae Latinae ex officio as
Chair, and six other members appointed for staggered
three-year terms by the President with the approval of
the Directors. The Committee is responsible for the
Association's fellowship program at the Thesaurus
Linguae Latinae.
52. Advisory Board to the Database
of Classical Bibliography (DCB).
The Board is composed of seven members, including three
ex officio members and four others serving
staggered three-year terms. The ex officio members will be the Vice President of the
Association's Division of Research, the Director of the
American Office of the l'Année
philologique, and the
Director of the DCB, who will serve as Chair. The four
additional members will be appointed by the President
with the approval of the Directors.
53. Advisory Board to the American
Office of l'Année philologique.
The Board is composed of seven members
including four ex officio members and three others serving staggered
three-year terms. The ex officio
members will be the Vice President of the Association's
Division of Research who will serve as Chair, the
Executive Director, the Director of the American Office
of l'Année philologique,
and the Chair of the Department of Classics of the
University of Cincinnati. The three additional members
will be appointed by the President with the approval of
the Directors. The Vice President for Research may
designate an alternate Chair. The Board of Advisors is
responsible for the supervision of the American Office of
l'Année philologique
in Cincinnati and for the Association's relationship with
the Société Internationale de Bibliographie
Classique. In addition, representatives from other
offices of l'Année philologique
may participate in meetings of the Board of Advisors at
the invitation of the Chair, but will not be regular,
voting members.
SECTION
54: AWARD OF MERIT
54. Award of Merit.
The Charles J. Goodwin Award of Merit of the American
Philological Association is presented at the annual
meeting for an outstanding contribution to classical
scholarship published by a member of the Association
within a period of three years before the end of the
preceding calendar year. The winner must have been an APA
member during the entire three-year period under review,
and no member may receive the Award more than twice. No
more than two awards may be given in a single year. The
Award is named in memory of Charles Jacques Goodwin for
his generous bequest of $60,728.24 to the Association in
1935 (67.xli-ii, 69.xiv-v). The Award is accompanied by a
cash prize to each recipient. The works chosen to receive
the Award may be books, monographs, or articles provided
that they have not appeared in substantially the same
form in earlier publications. They are selected by the
Committee on the Award of Merit, which consists of three
elected members, one new member being elected upon
nomination by the Nominating Committee each year. The
senior member becomes Chair each year. The Committee of
any given year may, at its discretion, omit the Award of
Merit (85.xxix.5). Members shall be eligible for service
on the Committee for one three-year term.
SECTION
55: OUTREACH PRIZE
55. Outreach Prize.
The APA Outreach Prize recognizes an outstanding work of
an APA member or members that makes an aspect of
classical antiquity available and attractive to a
non-specialist audience. The Prize is accompanied by a
cash award. The work may be presented in any medium
(e.g., book, film, electronic
presentation). Studies of any classical subject,
translations, and adaptations for performance of ancient
works are eligible for the prize, as long as they are
grounded in sound scholarship and addressed to a broad
public. Works to be considered must have been first
published or performed within three years of the
nomination deadline; candidates for the prize must have
been APA members continuously during the same three-year
period.
Nominations will be judged by the
Outreach Award Committee, which consists of three members
serving staggered three-year terms: one current or recent
member each of the Outreach and Research Committees, both
appointed by their respective Vice Presidents, and a
third member to be appointed by the President. The senior
member becomes Chair each year. The recommendation of the
Outreach Award Committee will be subject to approval by
the Board of Directors.
SECTIONS
56-57: MEMBERSHIP
56. Membership.
(See By-Law 18 for general information on
membership.) New members receive on publication a copy of
the next number of Transactions and the Newsletter. All members receive a copy of the
Program of the Annual Meeting. Members whose dues
are unpaid for one calendar year do not receive Transactions or the Newsletter. Members whose dues are two years in
arrears are dropped from membership. The annual fee or
dues for Regular Membership shall be calculated on the
basis of salary, or, in the case of retired members,
pension income, in accordance with a schedule adopted by
the Board of Directors. The current schedule as amended
on September 14, 2002, is the following:
(Academic year)
Salary
Dues
$120,000
and up............................. $182
$100,000-$119,999......................
$156
$90,000-99,999...............................
$130
$80,000-89,999...............................
$117
$70,000-79,999...............................
$104
$60,000-69,999..................................
$91
$50,000-59,999..................................
$78
$40,000-49,999..................................
$65
$35,000-39,999..................................
$52
$30,000-34,999..................................
$46
$25,000-29,999..................................
$39
$20,000-24,999..................................
$33
under
$20,000...................................... $26
Reduced
Rate Membership....... $20
Students
Second
person in Joint Membership
Any person may become a life member of
the Association upon the payment of a lump sum of $2,000.
A husband and wife may become joint life members by
payment of a lump sum of $2,500. All membership dues are
payable upon receipt of a dues notice in advance of or at
the beginning of the membership year (January 1 through
December 31).
57.
Institutions may become members of the Association, but
not life members. They are listed separately. The annual
fee is $80 ($85 beginning in 2004).
SECTIONS
58-66: ADMINISTRATION AND FINANCES
58. Funds.
On the recommendation of the Finance Committee, the
Directors shall create such special funds as seem
desirable. The Executive Director may make inter-fund
transfers with the consent of the Finance Committee.
Transactions shall be carried out in the General Fund,
except as provided below.
59. Invested Fund.
The American Philological Association Invested Fund,
created in 1946 by a consolidation of the Endowment Fund
and the Goodwin Fund, was increased in 1968 by the
addition of a bequest from E. Adelaide Hahn, and in
1980-1984 by the proceeds of a Capital Campaign. The
former Endowment Fund including new gifts to the Capital
Campaign represents 56 percent of the current Invested
Fund, the Goodwin Fund represents 34 percent, and the
Hahn bequest represents 10 percent. The Invested Fund
shall be used to further the general purposes of the
Association. The income from the Invested Fund shall be
transferred to the General Fund in amounts and
proportions determined from time to time by the
Directors, provided that no less than 10 percent of the
total income each year shall be used to support the
monograph series, except that in the event that the
addition of new assets to the Invested Fund other than by
income or by appreciation derived from the Fund's
holdings, or the withdrawal of securities as ordered by
the Directors in furtherance of the Hahn bequest,
requires a recalculation of this minimum percentage. All
sums received in payment of life memberships shall be
credited to the Invested Fund--Principal Account.
60. Fiscal Year.
The fiscal year of the Association runs from July 1 to
June 30.
61. Travel Expenses.
The Executive Director is authorized to establish
specific regulations on travel as may be from time to
time required. The basic travel policy of the Association
is that travel should always be arranged to serve the
best interest of the Association and be within the
limitations of the travel regulations. The best interest
of the Association is served by that combination of
expense, time and convenience which proves to be the most
economical overall. All claims for travel expenses or
subsistence not otherwise provided for in the Regulations
shall be authorized in advance by the Executive Director
or the Executive Director's representative.
62. Salary of the Executive
Director. The Executive Director shall be allotted
a salary as determined annually by the Board of
Directors. In addition, the Executive Director shall be
allotted in each year's budget a sum sufficient to employ
whatever professional and secretarial help is necessary.
The expenses of the Executive Director in conducting the
Association's business, including attendance at the
Annual Meeting, are paid by the Association.
63. Liability Insurance. Pursuant to Section VIII of the Certificate of
Incorporation of the Association and to implement further
the intent of said section, the Executive Director is
authorized to purchase and maintain a Professional
Liability Insurance Policy which provides adequate
indemnification for Directors, Officers, Committee
members, staff employees, and any other person acting on
behalf of the Association or Board of Directors of the
Association.
64. Deductibility of Dues. A ruling of the Internal Revenue Service dated January 22,
1948, reads in part: "Whether amounts paid for annual
dues or life membership are deductible as an ordinary and
necessary business expense will depend upon the
particular facts in each case. A taxpayer claiming the
benefit of such deduction must show that membership in
your Association provides a direct benefit in carrying on
his trade or business, or profession." The same ruling
excludes interpretation of dues as "contributions or
gifts" under Section 23 (o) or (q) of the Internal
Revenue Code, although the Association believes that this
ruling does not apply to amounts paid in excess of
applicable dues.
65. Gifts.
Gifts and legacies made to the Association are ordinarily
tax-deductible. The Executive Director is authorized to
accept unrestricted contributions or gifts made to any of
the existing Funds (cf. Regulation 58).
Contributions, gifts, and legacies, made with special
conditions or restrictions about their use, are accepted
subject to the approval of the Board of Directors.
66. Appointment of Committees. Vacancies on committees and boards which are part of one of
the
six divisions (Education, Outreach,
Professional Matters, Program, Publications, and
Research) are filled by the following process: Each year
in the April Newsletter
a list of all positions to become vacant at the end of
the current year is published, and members are invited to
nominate suitable persons (including themselves where
appropriate) to fill them. These nominations are sent to
the Vice President of the appropriate division, who
consults with the Chairs of the committees and boards in
question, then recommends to the President a list of
nominees. The President makes any final alterations to
the list and submits it to the Board of Directors for
approval. In the case of positions not part of one of the
six divisions, nominations are sent to the Executive
Director and appointments are made directly by the
President, with the approval of the Board of Directors.
Updated
January 6, 2001, October 20, 2001, January 6, 2002,
September 14, 2002, January 6, 2003, September 13, 2003,
and January 5, 2004.